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Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate

NON-PAID Ï㽶ÊÓƵ¹ÙÍø FACULTY AND STAFF AFFILIATES

Upon retirement, Ï㽶ÊÓƵ¹ÙÍø faculty and staff lose access to some specific Ï㽶ÊÓƵ¹ÙÍø resources they may have typically used in their scholarship or work, such as Ï㽶ÊÓƵ¹ÙÍø Office software or the off-campus use of digital research resources such as Galileo. If there are faculty or staff retirees who plan to continue their scholarship or work on a special Ï㽶ÊÓƵ¹ÙÍø project, and both they and the university would benefit from their continuing access to these resources, they may apply for Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate status. Applications to become a Ï㽶ÊÓƵ¹ÙÍø non-paid Affiliate are considered on a case-by-case basis.

If their application is approved, Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliates will be granted access to selected resources for a period up to three-years with a required annual check-in. All University policies regarding the appropriate use of state resources and responsible personal conduct apply to the use of its computing and networking resources (see Ï㽶ÊÓƵ¹ÙÍø’s Acceptable Use Policy). Georgia state laws, policies, and audit practices, as well as federal and state contract-compliance laws to which Ï㽶ÊÓƵ¹ÙÍø is subject, require that state resources (e.g., computers and network) be used only for University-related activities. Users are subject to open record requests and other compliance-related disclosures.

As part of the application process to become an unpaid affiliate, Ï㽶ÊÓƵ¹ÙÍø faculty and staff retirees must agree to a criminal background check and complete biannual cybersecurity training. A retiree must have a break in service after retirement of at least 30 days before applying to become an affiliate.

APPLICATION PROCESS

If Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Retirees wish to apply to become unpaid affiliates, they must complete the online application form.

  • For employees from the Division of Academic Affairs: Within 30 days of the application, this form will be evaluated by the Deans’ Council which will make a recommendation to the Provost. If the Provost approves, he or she will notify the home department who should then submit a PAR form to Budget and Payroll Services so that a new position number can be established. Once processed by Budget Services, the recommending department should contact Human Resources so that office can begin onboarding including a criminal background check. Human Resources should notify both the affiliate and the home department that the Ï㽶ÊÓƵ¹ÙÍø unpaid affiliate status is updated in the system. These Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliates will be granted access to selected Ï㽶ÊÓƵ¹ÙÍø resources. If the application is not approved, there is no opportunity for appeal.
  • For employees from all other Divisions: Within 30 days of the application, this form will be evaluated by the divisional Vice President, and if approved, he or she will notify the home department who should then submit a PAR form to Budget and Payroll Services so that a new position number can be established. Once processed by Budget Services, the recommending department should contact Human Resources so that office can begin onboarding including a criminal background check. Human Resources should notify both the affiliate and the home department that the Ï㽶ÊÓƵ¹ÙÍø unpaid affiliate status is updated in the system. These Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliates will be granted access to selected Ï㽶ÊÓƵ¹ÙÍø resources. If the application is not approved, there is no opportunity for appeal.

RENEWALS

Once the application has been approved, access to these Ï㽶ÊÓƵ¹ÙÍø resources will continue for up to three-years with an annual progress check-in. If affiliate status is not renewed, annual progress check-ins are not submitted, or no attempt to access/utilize the requested resources occur after one year, access to Ï㽶ÊÓƵ¹ÙÍø services will be terminated.

Ï㽶ÊÓƵ¹ÙÍø AFFILIATE APPLICATION

By completing and submitting the following, you are acknowledging that you wish to be recognized as an unpaid Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate. Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliates are retired faculty and staff members who continue to produce scholarly work or provide services that brings recognition to Ï㽶ÊÓƵ¹ÙÍø. Their continued research/scholarship will benefit from the use of some Ï㽶ÊÓƵ¹ÙÍø resources, such as access to office software and off-campus access to digital library resources.

  • Ï㽶ÊÓƵ¹ÙÍø Email (@valdosta.edu)
    Interlibrary Loan and/or GALILEO
    OneDrive
    Microsoft Office 365 (full desktop suite)
    Microsoft Office 365 (web-based suite)
    Cascade (website management system)
    Meeting Room(s)
    Office or lab space
    Parking
    Student, financial, research, or other regulated data that may be sensitive or proprietary
  • Any scholarly work/research produced with the use of Ï㽶ÊÓƵ¹ÙÍø resources will be published/disseminated identifying the author as a Ï㽶ÊÓƵ¹ÙÍø Affiliate (or Emeritus Faculty Member as appropriate).
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate will follow all information technology acceptable use policies and procedures applying these resources.
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate will submit an annual check-in to Ï㽶ÊÓƵ¹ÙÍø and at the end of the three-year term, renew this application as desired.
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate will be subject to a criminal background check required of all those affiliated with the university.
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate will complete the required biannual cybersecurity training through the KnowBe4 portal.
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate may serve on thesis or dissertation committees, if eligible, but may not serve on committees outside the scope of the project (i.e., tenure and promotion, governance, etc.).
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate may not be able to access all services during times the University is officially closed.
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate has obtained approval from the appropriate department head, director, or immediate supervisor for this research or special project.
    This request will be routed to those Ï㽶ÊÓƵ¹ÙÍø offices associated with the requested resources.
    The Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate must have a break in service of at least 30 days after retirement and cannot submit this application before that time.
    If recently retired, the Ï㽶ÊÓƵ¹ÙÍø Faculty and Staff Affiliate must fully outprocess through Human Resources which includes cleaning out your personal office and returning any technology.
    Ï㽶ÊÓƵ¹ÙÍø may terminate this agreement at any time without explanation.

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  • Office of the Provost and Vice President for Academic Affairs
    • Academic Affairs
      West Hall Suite 1004
    • Mailing Address
      1500 N. Patterson St.
      Valdosta, GA 31698
    • Office
    • Phone: 229.333.5950
    • Fax
    • Fax: 229.333.7400